Tag: Travelocity

Business Travel on Short Notice

In any travel situation, the further in advance you can plan your trip, the better you will do on all of your accommodations. But in the world of business, it often occurs that you have to get to a destination immediately and the ability to move swiftly is critical to the success of the business goal. The good news is that you can do some preparations well in advance for short notice business trips so you are not caught completely without a plan.

You dont want to have to flounder around about how to book a flight and where to stay if the business journey looms suddenly and immediately. Short notice business trips seem to be endemic of certain industries and job descriptions so if you know you will go through this drill often, you can make some arrangements far in advance so you have a checklist of just what to do when you find out that you must be at your destination virtually immediately.

First of all, in a short notice travel situation, economy takes a second priority. Your employer knows that if you have to book full fare on an airline to get to your destination at a specific time, the higher expense is unavoidable. Make sure that your company travel policy has some clauses to put aside travel budget limits in such a scenario.

The part of the trip where you will have the least wiggle room will be airline accommodations. Of course, you can use the big internet search tools like Travelocity or Orbitz. In general, those are good places to start to find what airlines do have flights at your specified times. But once you pick an airline, working through the airlines web site directly will show you the most options they can offer and sometimes provide you with better fares, even on short notice. Be sure you watch the travel details closely so you dont find yourself enduring long layovers that are going to jeopardize the tight timetable of the business meetings you need to attend. If necessary, spend the money on nonstop flights to assure that the business goal of the trip is top priority.

Do your homework about hotel accommodations well in advance. If there are likely destinations that you could be called upon to go to quickly, you can do your research on the closest hotels to the business site so you cut down on commutes once you are there. By having your target hotels bookmarked and the phone numbers on file, you can quickly call and set up your accommodations in a matter of minutes. But if you find that your best choices for hotels are booked up on the days you will be at your site, call them anyway. A good hotel will call around to other hotels in the area and get you a room as close to your destination as possible. They can save you hours of frustration searching for a replacement room.

Rental cars are usually not as much of a problem. Its a good idea to call ahead and get a reservation but short of a major convention or sporting event in town, there are so many rental car agencies that you should be able to find a car to rent even if you dont start your search until you are on the ground at your destination city.

You can make other preparations for the possibility of a short notice business trip like having your toiletries and personal affects you always travel with packed and ready to walk out the door. By having your travel clothes ready to go, you can virtually walk home and walk out in a matter of minutes for a short notice business trip because you are that well prepared.

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Are Travel Agents Obsolete?

It seems you cannot watch television for more than an hour without seeing an advertisement with William Shatner talking about Travelocity or that silly gnome talking about Orbitz. These travel web sites have been very successful at facilitating travelers to book their own airline and hotel reservations online. So with this huge push from the internet to take over the travel industry, one has to ask, Are travel agents obsolete?

If you have browsed some of these travel sites, you have observed that they are amazing in the diversity of travel options that they make available. And it is impossible to deny that many thousands of people have taken advantage of these services. As a business traveler, however, your needs are somewhat different than the typical airline passenger.

There are some very specific services that a living and breathing travel agent can provide that simply cannot be replicated by an automated web site like Travelocity or Orbitz. Some of those services that a seasoned business traveler would be hard pressed to live without include

Focus. You as a business traveler are not arranging this trip for entertainment. You have specific business objectives in mind. So if you must take time away from preparation for your business task to worry about travel itineraries, hotel and rental car reservations and the like, that is time that you are not being productive for your business. If you can call a talented travel agent who knows your travel profile well and delegate those arrangements to that agent, they do their job in finding just the right accommodations for you and you are freed to do what you do best, focus on your business and the upcoming business trip.

Economy. It is difficult to find that balance between finding the accommodations that fit the demanding schedule of a businessperson on the road and is respectful of the companies travel budget as well. If you use an automated online travel service, you may have to sacrifice convenience, schedule or location for economy. A good travel agent will work hard to get you the right itinerary while getting as close the corporate travel cost restrictions as possible. And they will do it without taking up a lot of your time.

Back up. You dont need help if your trip goes completely as planned. But if you encounter problems on the road, you can find yourself in need or rescheduling flights and finding new accommodations to work around canceled flights, weather issues or other unexpected interruptions to your plans. These travel disasters are not mindful of your tight deadlines to meet your business goals. But if you have a travel agent who is dedicated to providing you service, he or she can find those alternative routes and resources to do all they can to get you to your destination so you can conduct your business on time.

That personal touch. You may have travel preferences that you want to achieve with each trip you take. A travel agent has your profile and your travel history so they can do what they can to accommodate your preferences. But moreover, if you have specific special needs such as a diet limitation or a need for accommodation due to a disability, it will be a travel agent that sees to it that your needs are provided for and you are well taken care of on the road.

Complications. If your travel itinerary involves making connections with other business partners who are traveling from diverse offices, complex travel schedules and itinerary challenges that just cannot be described to the generic screens of an online travel service, you can explain these complications to your travel agent and they can work with other travel agents working to organize the meeting and see to it that your itinerary meets your requirements.

While the online travel services do provide a valuable and affordable alternative to the general traveling public, it is easy to notice their limitations if you are trying to book a trip that is tricky or if you have specific needs that the screens do not anticipate. That is why working with a human travel agent guarantees that this travel professional will dedicate themselves to the task of making sure your trip works to your specifications and that you get to your destination ready to conduct business and be successful in your achieving your goals.

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Airfares to Costa Rica

When you’re traveling to Costa Rica you want to get the cheapest airfare and the issue with flying is that the prices change every few minutes to an hour and it’s ideal to research sites like Orbitz.com, Travelocity.com and Cheaptickets.com because they offer rates for flights at different times whether it’s high or low travel season.

Most of the major carriers have fares that are early bird specials for when the peak season of travel happens usually during the summer and holidays. Nailing the perfect airfare when you want to travel to Costa Rica will be a work in progress because you could be sitting in front of your computer for hours surfing travel sites for the perfect airfare because the rates change quickly and they can be up one moment and down the next. Your goal is to book the cheapest rate possible and it’s ideal to do it through travel sites like Orbitz, Travelocity, Cheaptickets, Priceline, Hotwire, Expedia and Hotels.com because independently owned websites may not be reliable and you will get a better deal through these reputable sites.

Book your flight at least 90 days before you travel so you can have time to get your tickets if mailed to you and any documentation with travel visas and passports.

Usually the summer is the best time to book flights for the fall season because late summer is when you can get the best deal on airfares. Airfares aren’t cheap to Central America since you’re looking at least a couple grand and that even depends on who you’re flying with since the major carriers out here will change rates quickly usually on the hour because of the competition that’s out here they have to be able to keep up with the current rate for airfares. So it’s ideal that if you have an account with the travel sites on the Internet always check on a frequent basis usually early morning, mid-day and evening to see how the airfares to one place change within 12 hours.

When you see the airfare that you want book it right away because within the hour it will likely go up since travel sites usually change their information when the carriers change up. The only downside is that if you book online you have to have a major credit card and not everyone has a credit card to book their flights with.

Now it’s easy to use your debit card since many banks issue them with the VISA or MasterCard logos on them so that people can use it to book an airline ticket right away when they spot the fares they want and can catch it before the fares change in the next few minutes to an hour. If you can access the Internet wherever you can it’s easy to nail the fares you want if you catch them early and often. Some sites offer email notices that can inform you of when a discount or reduced fare comes up during the hour since emails are sent on a daily basis so you can keep tabs on when the airfare you want is posted and sent out by email.

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